Cedar Park High School 2150 Cypress Creek Rd

Softball Booster Club Cedar Park, TX 78613

08/20/24 Board Meeting minutes  

Attendees:

  • Angela Toedtman - President

  • Sara Robinson - Vice President

  • Scott Price - Treasurer

  • Iranzu Mansoa - Secretary

  • Coach Jenschke

  • Louis Cantu

  • Michellynn Hoverson 

Agenda:

  • Bylaws Review. No changes. 

  • Silent Members Louis Cantu and Michelynn

  • Finance Update (Scott)

Checking $4190,48

Saving $17493,28

Paypall $694.34

We have to look for payment options that allow us to identify where they are coming from and what are we profiting from

  • Audit 

Swim treasurer Karen Valle will do our audit for last season

  • Date 08/22

  • Agreement to remove Michael from WF and add Angela

Scott will set a meeting in person with WF

Venmo/PayPal (Scott)

  • Information Sheet - Angela will submit

    • Audit dependency

  • Parent Meeting - Google meet

  • Field Day 

    • Date January 11th 10am until finish

  • Special Games

    • Senior Night - April 11th

    • Youth Night - April 4th

    • Teacher Night - March 4th

    • Military/First Responder - March 25th

  • Dues/Player Fees

    • Fees will be raised to $100 and will include booster fees and banquet ticket

    • Game Day T-shirt will have to be bought through the store

    • Assess current cost of Meal Plan - Committee

    • $20 Yard Sign (optional)

  • Fundraisers 

    • Hat Bar - Freevo approved

    • Tshirts - Freevo approved

    • Group Fund - February

    • Calendar fundraiser - November

    • New ideas: Mojo in September, Cane’s in October, Cinthya’s tacos, Bailey’s mom pickleball tourney?

    • Louis Cantu asking for some quotes and inquiring about Del’s lemonade

    • Football concessions

    • Pura Vida bracelets - Angela to order

    • Softball concessions - Freevo approved

      • Ask for drink donations

      • Add nachos

    • Sponsorships - Freevo approved

      • Received $0 from boots on round blitz last year

  • Turf Update (Coach)- Still not approved by the city. Maybe Sep 1st

  • Batting Cage/Net Update- Buying it. Coach will get a price

  • Committee Heads

    • Concessions - Scott Price

    • Fundraisers - Michellynn Hoverson/Louis Cantu

      • Sponsorship

    • Special Projects - Angela

      • Banquet

      • Home Games

    • Spirit Committee - Sarah

    • Volunteer Committee - Iranzu

    • Social media - Shanel

  • Maintenance Items (Coach)

    • Softball signs

      • Possible donation

  • Website 

    • Louis will take over from Justin for next year 

  • Senior Banners

    • 3 senior banners - Will be done in fall

    • 2 team banners - Will be printed locally after team pictures are taken

  • Meet the Timberwolves 9/18

    • Hat Bar - 2 tables and electricity

    • Tshirts

    • Bracelets - Pura vida (Angela ordered 100)

  • Pictures

    • Vendor - Coach to check with PhotoTexas

    • Date - Around the first week of February

  • Maintenance/Ground Appreciation (Coach)

    • Dates November 4th-8th

    • Plan - Breakfast (Cinthya), giftcards, mini bag, notes

    • Coach will check if baseball wants to join again

  • Trunk or Treat

    • Date - Coach to find out

    • Theme TBD

  • Volunteer Opportunities

    • Bean Bag baseball - coach

    • Bingo?

    • Christmas trees?

    • Elementary Schools - Coach to write email

    • Special Olympics

    • Toys for toys

    • Soup Kitchen

    • CPYL 

  • JV Scoreboard - we need volunteer to run it

  • Fall Ball 

    • Round Rock too far and too late

    • Fall Ball proposal: 4-5 days away on Wednesdays (9/30, 10/23, 10/30 so far), 8pm

    • Umpire fee $100/game

    • Aiming for 6-6:30pm 

    • Coach will confirm deets

  • Spitritwear (Coach)

    • Can we put travel shirts on it and require it to be purchased there

    • Coach will confirm launch date


Meeting minutes prepared by: Iranzu Mansoa